Privacy Policy – OneSource Belgium

Effective Date: 2026

1. Introduction

OneSource Belgium ("OneSource", "we", "our", or "us") respects the privacy of its candidates and is committed to protecting their personal data. This Recruitment Privacy Policy explains how we collect, use, disclose, and safeguard your personal data during the recruitment process, in accordance with the General Data Protection Regulation (EU) 2016/679 ("GDPR") and other applicable data protection laws.

2. Scope

This policy applies to all personal data processed by OneSource Belgium in relation to individuals who apply for employment or engagement with us, including permanent, temporary, and contract roles.

3. Data Controller

OneSource Belgium, located at Avenue Henry Dunant 38/2, 1140, Evere - Belgium, acts as the data controller for the personal data we process during the recruitment process.

Email: info@onesource.one

4. Personal Data We Collect

• Identification Data: Full name, date of birth, gender, nationality.
• Contact Information: Residential address, email addresses, telephone numbers.
• Professional Information: CV/resume, employment history, education, skills, certifications, job preferences, current and desired salary, employment conditions.
• Online Presence: LinkedIn profile, personal website, other professional social media profiles.
• Legal Documentation: Right to work status, identification documents, references, background check reports.
• Other Information: Any additional information you choose to provide during the recruitment process.

5. How We Collect Your Personal Data

• Directly from You: When you apply for a job, register on our website, or communicate with us via email or phone.
• Third-Party Sources: Job boards, professional networking sites (e.g., LinkedIn), referrals, and publicly available sources.
• Automated Technologies: Cookies and similar tracking technologies on our website to enhance user experience and analyze website usage.

6. Purposes and Legal Basis for Processing Personal Data

• Recruitment and Placement: Assessing your suitability for current or future job opportunities, matching you with appropriate roles, and contacting you regarding applications.
• Communication: Responding to your inquiries, providing updates, and offering career advice.
• Business Operations: Maintaining our business operations, improving our services, and meeting contractual obligations.
• Legal Compliance: Complying with legal obligations, such as verifying your right to work.

The legal bases for processing your personal data include your consent, the performance of a contract, compliance with legal obligations, and our legitimate interests in operating our business and providing recruitment services.

7. Sharing Your Personal Data

• Clients and Employers: To consider you for potential job opportunities.
• Service Providers: Third-party service providers that assist us in operating our business, such as IT services and background check providers.
• Regulatory Authorities: When required by law or to protect our legal rights.

We ensure that all third parties with whom we share your data comply with GDPR and maintain appropriate safeguards.

8. International Data Transfers

If your personal data is transferred outside the European Economic Area (EEA), we ensure adequate protection is in place, such as Standard Contractual Clauses or equivalent measures, to safeguard your data.

9. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. If you wish to be removed from our database, please contact us at info@onesource.one.

10. Your Rights

Under the GDPR, you have the following rights:

• Access: Request access to the personal data we hold about you.
• Rectification: Request correction of inaccurate or incomplete data.
• Erasure: Request deletion of your personal data.
• Restriction: Request restriction of processing your personal data.
• Objection: Object to the processing of your personal data.
• Data Portability: Request transfer of your personal data to another party.
• Withdraw Consent: Withdraw consent at any time, where we are relying on consent to process your data.

To exercise any of these rights, please contact us at info@onesource.one.

11. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, destruction, or alteration. These measures include encryption, access controls, and regular security assessments.

12. Changes to This Privacy Policy

We may update this Privacy Policy occasionally. Any significant changes will be communicated via our website or directly to you.

13. Contact Us

If you have any questions about this Privacy Policy or your personal data, please contact us at:

Email: info@onesource.one